Expense Management for NBFCs With Large Branch Networks
An NBFC's costs are spread across branches and field staff. Loan officers travel to customers, branches pay for utilities, repairs and supplies, and collection teams spend on the road. The more branches there are, the harder it is to see spending until the month closes.
Where NBFC spend leaks
- Field travel and fuel. Mileage claims that are hard to verify.
- Branch small spends. Many payments, each handled locally.
- Reimbursement delays. Staff pay from their own pocket and wait, which hurts morale and compliance.
- Audit preparation. Collecting bills and approvals for the audit takes weeks.
- Policy gaps between regions. The same expense is allowed in one branch and refused in another.
What good control looks like
- Policy enforced before payment. Limits by employee, department, cost centre, category, merchant, location and time are checked before the money moves.
- Field spend tied to the trip. GPS-verified trips and mileage calculated from kilometres, not from claims.
- Quick reimbursements. Bills captured by OCR, approved in one tap, settled automatically.
- Audit-ready records. Every payment shows who paid, where, what for, the bill and the policy it was checked against.
- Posting to the ERP. Entries flow to Tally, SAP, Oracle, Zoho, Microsoft Dynamics or custom systems via APIs.
- One view across branches. A master dashboard from head office to each branch.
A customer example
Berar Finance, an NBFC operating across 7 states, reports up to 20% saved on monthly spend and reimbursements that are 57% faster. OmniCard also works with NBFCs with 5,000 branches.
How OmniCard supports NBFCs
OmniCard is run by Eroute Technologies Pvt. Ltd., an RBI-authorised Prepaid Payment Instrument (PPI) issuer and a direct NPCI issuer for RuPay cards, UPI and FASTag, with no sponsor bank in between. Staff pay by UPI or RuPay card from company funds, so spend is captured at the point of purchase. OmniCard Motion handles field and travel spend with GPS-verified trips, and Reimburse360 handles bills and approvals.
OmniCard holds ISO/IEC 27001, PCI DSS and SOC 2 Type II certifications, and payment data is stored in India.
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