OmniCard₹2,450 to Highway Fuels
- Where
- Nagpur, on the sales beat
- What for
- Fuel
- Policy
- ✓ Within the daily fuel limit
A fuel payment above the daily limit, or outside the assigned area, is declined before it's paid.
Home/Expense Management
Expense management
Expense management with last-mile visibility, on UPI and RuPay.
Every rupee your field staff, branches and stores spend, paid by UPI or RuPay card at the point of purchase, is captured the moment it's paid: who, where, what for and against which policy. Rules are checked before the money moves, not at month-end.
Existing customer? Log in to OmniCard →
- RBI-licensed PPI issuer
- UPI @omni + RuPay
- Posts to your ERP
Highway Fuels, Pune
OverviewTrail
Amount₹2,450.00Checking policy…
Policy checkFuel within ₹3,000/day limit
Manager approvalPriya Shah · L1
Posted to TallyVoucher PV-10482
ReceiptPolicyMap
HIGHWAY FUELSNH-48, Pune · Pump #2
25/09/202610:42 AM
Diesel · 26.4 L₹2,450.00
Rate / L₹92.80
UPI Ref4128 9931 0457
Total₹2,450.00
Receipt will appear here
Last-mile visibility
Seen the moment it's paid. Stopped before it's paid, if it breaks policy.
Four payments, as finance sees them the moment they're made. Each carries who paid, where, what for and the policy it was checked against, and anything outside policy is declined before the money moves.
₹640 to Shree Stationers
- Where
- Store 214, Pune
- What for
- Petty cash: store supplies
- Policy
- ✓ Allowed category, within the store's monthly petty cash
A restaurant or liquor bill on the same card is declined: category not allowed.
₹18,000 to Local cement supplier
- Where
- Project site, Hyderabad
- What for
- Vendor payment: materials
- Policy
- ✓ Inside the site's geo-fence, under the vendor limit
The same payment made outside the site's geo-fence, or above the vendor limit, is declined before it's paid.
₹7,860 to Electricity board
- Where
- Branch 37, Indore
- What for
- Utility bill
- Policy
- ✓ Fetched and paid on Bharat Connect, coded to the branch
A payment in a category the branch isn't allowed to spend on is declined.
Illustrative examples. Limits are set by employee, category, merchant, location and time.
The way it works today. And why it slows finance down.
- Spreadsheets and paper bills
- Approvals stuck in email
- Staff paying out of pocket
- Receipts lost before month-end
- No real-time view across branches
- Re-keying entries into the ERP
What you get with OmniCard Expense Management.
Pay with UPI or card
Employees pay from company funds via @omni UPI or RuPay cards. No personal accounts, no advances.
Policy before payment
Limits by employee, category, merchant, location and time are checked before money moves.
Bills captured on the spot
Snap the bill in the app. OCR reads it and matches it to the payment.
Approvals anywhere
Single or multi-level approvals from the app or WhatsApp, with a full audit trail.
Real-time dashboards
Budgets, spend by team and branch, and exceptions, live for finance.
Straight into the books
Approved spend posts to Tally, SAP, Oracle, Zoho or Dynamics with the bill attached.
What customers measured.
How it works.
- 01Day 0: go live
Issue cards and UPI IDs to employees and start paying immediately.
- 02Set your policies
Limits, categories and approval chains by team, branch or grade.
- 03Spend and capture
Teams pay and snap bills; AI codes and matches every transaction.
- 04Close faster
Finance reviews exceptions only and posts to the ERP in one click.
Built for every role.
Employees
No out-of-pocket spending, instant bill upload, clear budgets.
Managers
Approve from a notification, see team spend as it happens.
Finance and CFOs
Policy enforced at payment, audit-ready trails, faster month-end.
Works with your stack
Posts to your ERP. Runs on OmniCard's own licensed rails.
Approved spend posts as journal entries with the bill and approval trail attached. OmniCard is an RBI-licensed PPI issuer and a direct NPCI issuer for RuPay, UPI (@omni) and FASTag, certified to ISO/IEC 27001, PCI DSS and SOC 2 Type II.
- Tally
- SAP
- Oracle
- Zoho
- Microsoft Dynamics
- + custom APIs
Works even better with.
CORPORATE CARDSCorporate cards, reimagined.Explore Corporate Cards →REIMBURSE360Reimbursements, without the chasing.Explore Reimburse360 →UPI FOR BUSINESSThe UPI app for business expenses.Explore UPI for Business →ALSO SEEComparing options? OmniCard vs HappayOpen →ALSO SEEOmniCard vs ZaggleOpen →ALSO SEEOmniCard vs EnKashOpen →
Expense Management questions, answered.
More in our full FAQ.
What is expense management?
Expense management is how a business tracks, controls and optimises what it spends. It makes sure every expense is approved, recorded and in line with company policy and budgets.
What is UPI expense management?
UPI expense management means employees pay business expenses by UPI from company funds, instead of paying personally and claiming later. On OmniCard, each employee gets an @omni UPI ID on OmniCard's own UPI infrastructure. They scan any UPI QR, company policy is checked before the payment goes through, and the bill is captured by OCR and posted to your ERP.
How does OmniCard give last-mile visibility of employee spend?
Every rupee your field staff, branches and stores spend, paid by UPI or RuPay card at the point of purchase, is captured the moment it's paid: who, where, what for and against which policy. Limits by employee, category, merchant, location and time are checked before the money moves, not at month-end.
How is OmniCard different from reimbursement apps?
Reimbursement apps start after the money is spent: an employee pays, files a claim, and finance checks it later. OmniCard controls spend at the moment of payment. Employees pay from company funds by UPI or RuPay card, policy is checked before the payment is authorised, and the bill is captured on the spot. When someone does pay personally, Reimburse360 handles the claim.
Which ERPs does OmniCard expense management integrate with?
Tally, SAP, Oracle, Zoho, Microsoft Dynamics and other systems through APIs. Approved spend is posted as journal entries with the bill, cost centre and approval trail attached.
Which expense management platforms in India offer RuPay corporate cards?
OmniCard does. It issues RuPay corporate prepaid cards, physical and virtual, on its own BIN as a direct NPCI issuer, under the RBI Prepaid Payment Instrument licence of its operator, Eroute Technologies Pvt. Ltd. Every card works with OmniCard expense management: limits by employee, category, merchant, location and time, checked before the payment goes through, and UPI on the @omni handle on the same platform.
Can OmniCard replace manual spreadsheets and paperwork?
Yes. OmniCard automates expense tracking, approvals and reporting, so there is no need for spreadsheets, paper bills or manual filing.
What kind of expenses can be managed through OmniCard?
Travel, meals, fuel, utilities, office supplies, subscriptions, team outings, vendor payments and more, across departments and branches.
Can expense management help us save money?
Yes. With full visibility, policy checks before payment and fewer manual steps, companies cut wasteful spend and close their books faster.
What support is available?
OmniCard offers dedicated account managers plus email and chat support.
Guides from the blog.
SPEND MANAGEMENT · 2 MINWhat are the Key Differences Between Spend Management and Expense ManagementRead →SPEND MANAGEMENT · 10 MINBest Expense Management Software in India (2026 Guide)Read →EXPENSE MANAGEMENT · 7 MINWhich expense management systems integrate well with SAP for large Indian enterprisesRead →