Geo-Fencing and Time Limits for Business Spend
Some spend is wrong not because of the amount but because of where or when it happens: fuel in a city the employee does not work in, or a purchase at midnight on a holiday.
What location rules do
A payment is allowed in the places that make sense for the person's role: their branch, their sales territory, or the route of a trip.
What time rules do
A payment is allowed in set hours or on set days, for example working days for office supplies, or travel days for hotel bookings.
Setting them fairly
- Start with the places and times people actually spend
- Allow a way to ask for an exception
- Tell staff the rules, so a declined payment is not a surprise
Check the results
After a month, look at declined payments. A lot of declines from honest purchases means a rule is too tight.
How OmniCard fits
OmniCard supports limits by location (geo-fencing) and time, along with employee, department, cost centre, category and merchant. Because OmniCard is the issuer, policy is checked at authorisation: a restricted payment is declined before the money moves, not found at month-end.
Related: Setting spending limits
Keep reading
Spending Limits by Category and Merchant: How to Set Them
Designing Expense Approval Workflows That Do Not Slow Teams Down
Expense Policy for Field Sales Teams
Duplicate Payments: How to Detect and Prevent Them
Spend Calculator Budget calculator & Spend calulator for management of your Expenses
