GPS-Verified Field Trips and Mileage Reimbursement
Field teams travel every day, and mileage is one of the hardest claims to check. Self-reported kilometres are easy to round up and hard to audit. Finance either accepts them or spends time questioning each one.
Why self-reported mileage is difficult
- Distances are estimated from memory
- Trips are logged days later
- There is no link between the visit and the claim
A better method
- Record the trip as it happens, with GPS.
- Calculate the distance from the recorded kilometres.
- Apply the company's rate.
- Attach the trip to the claim, so the approver sees where and when.
What it changes
Managers approve with evidence, finance stops questioning round numbers, and staff are paid on the figure that was recorded.
How OmniCard fits
OmniCard Motion handles field and travel spend: GPS-verified trips and mileage calculated from kilometres. Field and sales spend is tagged by route, so a payment can be tied to the trip it belongs to. OmniCard is run by Eroute Technologies Pvt. Ltd., an RBI-authorised Prepaid Payment Instrument (PPI) issuer and a direct NPCI issuer for RuPay cards, UPI (the @omni handle) and FASTag, with no sponsor bank in between.
Related: Reimburse360 for bills and approvals
Keep reading
Cash Advances vs Prepaid Cards for Field Staff
Expense Policy for Field Sales Teams
Reimbursement Software in India: What to Look For
Reimbursement Software: Expense Management Software for Reimbursements
How Telecom Companies Improve Field Operations with Smart Expense Management
